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What Documents Do You Must Form a Company in the UK?

 

Forming a company within the UK is a structured and relatively straightforward process, but it does require careful preparation of specific legal documents. Whether you are setting up a private limited company (Ltd), a public limited company (PLC), or another type of entity, you’ll need to submit a typical set of paperwork to Corporations House—the UK’s official registrar of companies.

 

 

Right here’s a breakdown of the essential documents you'll want to register a company within the UK:

 

 

1. Company Name and Registered Office Address

 

Before submitting any forms, you need to select a unique firm name. It must not be similar or too much like an present registered name, and it should comply with naming guidelines outlined by Firms House. You'll be able to check availability using the web name search tool on the Companies House website.

 

 

You need to also provide a registered office address, which will be the official address for receiving legal documents and government correspondence. This address must be positioned within the same country where your company is registered—England and Wales, Scotland, or Northern Ireland.

 

 

2. Memorandum of Affiliation

 

The Memorandum of Affiliation is a legal statement signed by all initial shareholders or guarantors agreeing to form the company. This document confirms their intention to create the corporate and change into members. It consists of:

 

 

The name of every subscriber

 

 

Authentication or signature

 

 

A statement confirming their agreement to take not less than one share (for companies limited by shares)

 

 

If you happen to register on-line using the Firms House service, this document is created automatically based mostly on the information you provide.

 

 

3. Articles of Affiliation

 

The Articles of Affiliation define the interior guidelines for a way the company will be run. It covers necessary operational areas such as:

 

 

The roles and powers of directors

 

 

Procedures for shareholder meetings

 

 

Voting rights

 

 

Distribution of profits

 

 

Situation of new shares

 

 

Companies House provides customary "model articles" that you could addecide, modify, or replace solely with your own version. Many startups opt for the model articles to simplify the registration process.

 

 

4. Form IN01 – Application to Register a Firm

 

Form IN01 is the official application to incorporate a company. It may be filed online or by post and includes critical details reminiscent of:

 

 

Proposed firm name

 

 

Type of firm (e.g., private limited by shares)

 

 

Registered office address

 

 

Particulars of directors and firm secretary (if applicable)

 

 

Statement of capital and initial shareholdings

 

 

Statement of compliance with legal requirements

 

 

Particulars of persons with significant control (PSC)

 

 

You’ll additionally need to pay a registration charge—£12 for on-line registration and £40 for postal applications.

 

 

5. Statement of Capital and Shareholdings

 

In case you're setting up a company limited by shares, you could provide a Statement of Capital, which outlines the share construction of the company. This includes:

 

 

Number of shares issued

 

 

Nominal value of each share

 

 

Rights attached to each share class (e.g., voting rights, dividends)

 

 

Names and addresses of shareholders

 

 

Amount paid or unpaid on each share

 

 

This statement ensures transparency and establishes the ownership breakdown from the start.

 

 

6. Details of Individuals with Significant Control (PSC)

 

UK corporations are required to determine and register any Persons with Significant Control—those who own more than 25% of shares or voting rights, have the precise to appoint or remove the majority of directors, or in any other case exercise significant influence or control over the company.

 

 

This register must be submitted at the time of incorporation and kept updated.

 

 

Final Note

 

Forming a company within the UK is efficient when you could have all the necessary documents and details prepared. Many entrepreneurs select to register online through Companies House or use formation agents for convenience. Regardless of the tactic, understanding and compiling these key documents is crucial to laying a solid foundation to your business.

 

 

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